Additional Logins

Add team members to your Apptoto account and control what each person can access.

This article is about adding additional logins to Apptoto. If you’re trying to log in to Apptoto, use this link.

Additional logins let other people in your organization log in to your Apptoto account. You choose the level of access each person gets.

Permission Levels

Permission	What the user can access
Full	All calendars, address books, tabs, and settings. Can edit auto messages, booking pages, campaigns, and more.
Agent	Access limited to specific calendars and/or address books. Cannot access Settings.
Custom	Granular control over specific calendars, address books, and individual tabs or sub-tabs (such as the Dashboard, Appointment Messaging, Contacts, Tools, and Settings tabs).

Adding an Additional Login/User

1. Go to Users settings: Navigate to the Settings > Users tab of your account, then click Add User.
2. Enter general information: Fill in the user’s email address and a temporary password. Optionally, check Require two-factor authentication for this user.
3. Choose a permission level: Select Full, Agent, or Custom from the Permissions dropdown.
   • For Agent: choose which calendars and address books the user can access (All or Restricted).
   • For Custom: select which calendars, address books, and specific tabs (Dashboard, Appointments, Messaging sub-tabs, etc.) the user can view or edit.
4. Create the login: Click Create Login. The new user receives a welcome email with login instructions.

Note

Custom permissions only apply to the web app. Mobile app permissions cannot be customized.

Tip

Send new users a temporary password and ask them to change it immediately after their first login.