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87 Appointment Reminder Templates to Send Your Clients

Frank Cort

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Updated:

Estimated reading time: 14 minutes

You’re a business owner, not a copywriter. Rather than waste cycles trying to craft the perfect copy for your text or email appointment reminders, just use these 87 industry-specific appointment reminder templates!

For all client communication, you need to follow these four simple rules:

Keep it Real.
You know your clients. Make your reminder sound like your brand! If you’re “hip and with it,” add some spunk to your wording. If you like to keep it classy, do just that.

Keep it Relevant.
The main function of an appointment reminder is to get your clients the information they need. Don’t convolute the message with unnecessary details like sales and promotions. There are other messaging avenues for that.

Keep it Short.
Apptoto SMS text messages can support up to 300 characters, but that doesn’t mean you have to use them all. Use what you need to get the information across.

Keep it Consistent.
Many of your clients will be repeats and will come to rely on your reminders. If you remind them three days before their appointment and then again one hour before, that needs to be the cadence you continue.

Now, let’s take a look at those appointment reminder samples. Start using them today!

Dentist Appointment Reminders 

Dental Recall Appointment Reminders

Doctor Appointment Reminders

Doctor Recall Appointment Reminders

Physical Therapy Appointment Reminders

Dermatologist Appointment Reminders

Hair Appointment Text Reminders

Barbershop Appointment Reminders

Tattoo Appointment Text Reminders

Landscaping Services Appointment Reminders

Window Installation Reminders

Home Repair Appointment Reminders

House Cleaning Appointment Reminders

Construction Appointment Reminders

HVAC Appointment Reminder

Pest Control Appointment Reminders

Tutoring and Education Appointment Reminders

Driver’s Ed Appointment Reminders

Car Repair and Auto Service Appointment Reminders

Automotive Tinting Appointment Reminders

Brake Repair Appointment Reminders

Veterinary Appointment Reminders

Dog Walking, Training and Grooming Reminders

Massage and Spa Appointments

Nail Salon Appointment Reminders

Personal Training Session Reminders

Counseling Appointment Reminders

Family Therapy Appointment Reminders

Marriage Counseling Appointment Reminders

CPA & Tax Preparation Appointment Reminders

Dentist Appointment Reminders

  1. Hi [Patient First Name] – this is a reminder of your upcoming appointment with Dr. Geller at Bright White Smiles on [Appointment Day] at [Appointment Time]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.
  2. Hi [Patient First Name] – this is a reminder of your upcoming appointment with Dr. Geller/Dentist Name at [Appointment Time] on [Appointment Day]. To reschedule, please call 555-555-5555
  3. Reminder: [Dental Service Type] with Bright White Smiles on [Appointment Day] at [Appointment Time]
    Don’t forget! You have an appointment with Dr. Geller/Dentist at [Appointment Time] on [Appointment Day]. To reschedule, please call 555-555-5555

Dental Recall Appointment Reminders

  1. It’s time for your next cleaning with Dr. Geller/Dentist Name. Call 555-555-5555 or click here [Online Scheduling Link] to schedule your appointment.
  2. It’s that time again, [Patient Name]! Schedule your dental appointment with White Smile Dental soon. Call 555-555-5555 to make an appointment.

Find more dental appointment reminder templates here.

Doctor Appointment Reminders

  1. Hi [Patient First Name] – this is a reminder of your upcoming appointment with Dr. Grey/Doctor Name at [Appointment Time] on [Appointment Day]. To reschedule, please call 555-555-5555
  2. Hello! Just a quick reminder from [Doctor or Provider Name] about your appointment on [Appointment Date] at [Appointment Time] Reply 1 to Confirm, 2 to Cancel.
  3. Reminder: You have a consultation/check-up/health screening/eye exam with Dr. Grey at Happy Healthy Clinic tomorrow at [Appointment Time]. Reply 1 to Confirm or call 555-555-5555 to reschedule.

Find more patient appointment reminder examples here.

Doctor Recall Appointment Reminders

  1. It’s time for your annual check-up. Schedule time with Dr. Carter/Doctor Name by calling 555-555-5555 or clicking here [Online Scheduling Link]
  2. We miss you, [Patient Name]! Schedule your annual check-up with Dr. Yang. Call us at 555-555-5555
  3. Can you believe it’s already been a year? Call 555-555-5555 to schedule your annual check-up with Dr. Shepherd.

Physical Therapy Appointment Reminders

  1. You have an appointment with Evan at Best Physical Therapy on [Appointment Date] from [Start Time] until [End Time]. Please wear loose-fitting clothing. Reply 1 to Confirm or 2 to Reschedule.
  2. Reminder: Aquatic Therapy Session on [Appointment Day] at [Appointment Time] at Expert Physical Therapy located at [Location Address]. Please bring proof of insurance. Call 555-555-5555 to reschedule.

Dermatologist Appointment Reminders

  1. You have a skin check exam scheduled with Dr. Day on [Appointment Date] at [Appointment Time]. Free parking is available in the Green parking garage on Levels 1-3. Please arrive 15 minutes early to fill out new client paperwork. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.
  2. Appointment Reminder: [Appointment Date] at [Appointment Time]. [Location Address]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.

Hair Appointment Text Reminders

  1. Hello Beautiful! Can’t wait for your haircut/highlight/blowout with me on [Appointment Date] and [Appointment Time]. Reply ‘Yes’ to Confirm!
  2. Hey [Client Name]! Don’t forget about your appointment for a [Hair Appointment Type] with Hair by Kristi on [Appointment Date] and [Appointment Time]. Reply 1 to Confirm or 2 to Cancel.
  3. This is a reminder from Kristi at Luxe Hair Salon. Your appointment is scheduled for [Hair Appointment Date] at [Appointment Time]. Please arrive 5 minutes early. Call 555-555-5555 to reschedule.
  4. [Client Name] – See you soon! You have an appointment with [Hair Stylist] on [Appointment Date] at [Appointment Time] for a Full Highlight and Haircut. Please remember ColorBox Salon requires 24 hours advance notice for all cancellations. Call 555-555-5555 to reschedule.

Find more salon appointment reminder examples here.

Barbershop Appointment Reminders

  1. Hey [Client Name] – Quick reminder about your haircut with Dale at A Little Off the Top Shop on [Appointment Date] at [Appointment Time]. Reply 1 to Confirm or 2 to Cancel or 3 to Reschedule.
  2. Reminder: Haircut with Dillon at Buzz Cut on [Appointment Time] at [Appointment Date]. Please arrive 5 minutes early at [Barbershop Location]. Call 555-555-5555 to reschedule.
  3. You are scheduled for a haircut and shave on [Appointment Date] from [Start Time] to [End Time] with Jack at The Barber of Seville. Reply 1 to Confirm or 2 to Cancel or 3 to Reschedule.
  4. Fresh Lettuce Alert: You’ve got an appointment with Brian at Blades Co. tomorrow at [Appointment Time]. We’ll have a warm towel waiting for you. Arrive 15 minutes early to enjoy a beverage and catch the game.

Tattoo Appointment Text Reminders

  1. Don’t forget about your appointment with Trevor at Ink Shop Tattoos on [Appointment Date] from [Start Time] to [End Time]. Please arrive 15 minutes early and wear loose-fitting clothing. Reply 1 to Confirm or 2 to Reschedule
  2. You have a pre-appointment consultation with Maddie at Mad Ink Parlor to review your tattoo design. Please arrive 5 minutes early to our new location at [Location Address]. To reschedule call 555-555-5555.
  3. Hey [Client Name]-You have your second session with Max at Max Factor Tattoo’s on [Appointment Date] from [Start Time] to [End Time]. Please remember Max requires 48 hours advance notice for all cancellations. Call 555-555-5555 to reschedule.

Landscaping Services Appointment Reminders

  1. Friendly reminder that the crew from Lance’s Lawn Service will be at your house tomorrow at [Start Time] for your weekly lawn care. Please secure pets to keep our team safe. Reply 1 to Confirm.
  2. Appointment Reminder: Fresh mulch and tree branch removal at [Appointment Time] on [Appointment Date]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.
  3. This is a reminder about your gutter installation from Gutters R’ Us on [Appointment Date] at [Appointment Time]. Our team will need full access to the backyard to complete the installation. Reply 1 to Confirm or call 555-555-5555 to reschedule.

Window Installation Reminders

  1. Window Installation Appointment Reminder: [Appointment Time] on [Appointent Date]. Someone 21 years or older will need to be present. The installation will take approximately 5 hours. Reply 1 to Confirm.
  2. You have a window installation scheduled for [Appointment Time] from [Start Time] to [End Time] at [Installation Job Location]. Please remember Green Window Co. requires 24 hours advance notice for all cancellations. Call 555-555-5555 to reschedule.
  3. ACME Windows confirming your installation for [Appointment Time] on [Appointment Date]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.

Home Repair Appointment Reminders

  1. Hi [First Name], Handyman Dan will be at [Job Location Address] on [Appointment Date] from [Start Time] to [End Time] to finish your to-do list. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.
  2. Friendly reminder from Don at AAA Home Repairs for your appointment on [Appointment Date] at [Appointment Time] for drywall patching and repair. Please call 555-555-5555 to reschedule.
  3. Your deck repair is scheduled for [Appointment Date] at [Appointment Time]. Reply ‘1’ to Confirm or call 555-555-5555 to reschedule.

Find more home services appointment reminder examples here.

House Cleaning Appointment Reminders

  1. Squeaky Clean Cleaning is scheduled to clean your house from [Start Time] to [End Time] on [Appointment Date]. Reply 1 to Confirm.
  2. Hi there! Just a friendly reminder about your house cleaning tomorrow at [Appointment Time]. Don’t forget to leave a key in the lockbox. Text me to reschedule!
  3. Cleaning day is almost here! Kim from Merry Mops is scheduled for [Appointment Time] on [Appointment Date]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.
  4. You’ve got one less thing to do on [Appointment Date] at [Appointment Time]. Kim is coming to clean your house! Reply 1 to Confirm.

Construction Appointment Reminders

  1. Your flooring installation is scheduled for [Appointment Date] from [Start Time] to [End Time]. Please make sure the crew has access to the property. Reply 1 to Confirm.
  2. Reminder: Counter Installation at [Job Location Address] on [Appointment Date] at [Appointment Time]. Reply 1 to Confirm or 2 to Reschedule.

HVAC Appointment Reminder

  1. Help is on the way! Your appointment with Heating & Cooling Guys is scheduled for [Appointment Date] at [Appointment Time]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.
  2. See you soon! Your annual furnace inspection is at [Appointment Time] on [Appointment Date]. Call 555-555-5555 to reschedule.
  3. Just a Reminder: Appointment with Matt’s HVAC on [Appointment Date] at [Appointment Time]. Reply 1 to Confirm or call 555-555-5555 to Reschedule.

Pest Control Appointment Reminders

  1. Your termite inspection is scheduled for [Appointment Date] at [Appointment Time] with Pest Away Services. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.
  2. Reminder: Annual pest control service on [Appointment Date] at [Appointment Time]. Call 555-555-5555 to Reschedule.
  3. Ron from White’s Pest Services will be at [Job Location Address] on [Appointment Date] at [Appointment Time] to complete your exterior pest control treatment. Please let the product dry prior to allowing pets outside. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.

Tutoring and Education Appointment Reminders

Parent Reminders

  1. Reminder: Your student has a reminder with [Tutor Name] on [Appointment Date] at [Appointment Time]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.
  2. You are scheduled for a Parent/Teacher Conference with Mrs. Smith at [Appointment Time] on [Appointment Date]. Please wait at the chairs outside of Room 3 at [School Name]. Reply 1 to Confirm.

Student Reminders

  1. Don’t forget! You have a tutoring session with [Tutor Name] at [Appointment Time] at [Appointment Date]. Please complete your assignments prior to arrival. Reply 1 to Confirm.
  2. Hey [First Name], we will see you at [Appointment Time] on [Appointment Date] for your tutoring session. Reply 1 to Confirm or 2 to Reschedule.

Driver’s Ed Appointment Reminders

  1. Friendly reminder! You have driver’s education scheduled tomorrow from [Start Time] to [End Time]. Please remember there is no food or drink allowed in the vehicle. Reply 1 to Confirm.
  2. Hi [First Name] – don’t forget about your driver’s ed appointment today from [Start Time] to [End time]. You’re driving with [Instructor Name]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.

Car Repair and Auto Service Appointment Reminders

  1. Hi [First Name] – don’t forget to drop off your car tomorrow at [Appointment Time] for your oil change with Lance’s Lube and Auto Repair. It should take us about 30 minutes to complete. Reply 1 to Confirm.
  2. Appointment Reminder: [Auto Service Type] with Mike’s Auto Shop on [Appointment Date] at [Appointment Time]. Call 555-555-5555 to reschedule.
    Beep Beep! We’ll see you on [Appointment Date] at [Appointment Time] for your transmission flush at Tyler’s Transmissions. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.

Find more auto service appointment reminders here.

Automotive Tinting Appointment Reminders

  1. You are scheduled with Tint Town Inc for an auto tinting appointment on [Appointment Date] at [Start Time]. We are located at [Location Address]. Your car will be ready for pickup at [End Time]. Reply 1 to Confirm or 2 to Cancel
  2. This is a reminder for your auto tinting appointment at [Appointment Time] on [Appointment Date] at Tinting Express located at [Location Address]. Please call 555-555-5555 to reschedule.

Brake Repair Appointment Reminders

  1. Reminder: Your brake service appointment with Brakes N’ More is scheduled on [Appointment Date] at [Appointment Time]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.
  2. Appointment Reminder: Brake Pad Replacement on [Appointment Date] at [Appointment Time] with Brake Faster Auto Shop located at [Location Address]. Please call 555-555-5555 to reschedule.

Veterinary Appointment Reminders

  1. [Pet Name] has an appointment with Dr. Derri on [Appointment Date] at [Appointment Time] for a flea and tick exam. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.
  2. We’re excited to see [Pet Name]! Your appointment is at [Appointment Time] on [Appointment Date] at Big Sky Veterinary Clinic. Reply 1 to Confirm or call 555-555-5555 to reschedule.

Dog Walking, Training and Grooming Reminders

  1. I’ll be there tomorrow at [Appointment Time] for Benji’s weekly walk! Please have his leash accessible. Let me know if you need to reschedule!
  2. Scout’s walk is scheduled for [Appointment Date] from [Start Time] to [End Time]. Reply 1 to Confirm or 2 to Cancel

Massage and Spa Appointments

  1. It’s almost time to relax! Don’t forget you have an appointment with Mary at Zen Day Spa for a [Spa Treatment Service] at [Appointment Time] on [Appointment Date]. Reply 1 to Confirm or 2 to Cancel or 3 to Reschedule.
  2. Reminder: Your appointment for a [Spa Treatment Service] with Ken at Massage Spa is on [Appointment Date] from [Start Time] to [End Time]. Please arrive 15 minutes early to enjoy our complimentary beverages and relaxation room.
  3. You are scheduled for a 60-minute Massage and Facial at Orchid Day Spa on [Appointment Date] and [Appointment Time]. Please remember Orchid Day Spa requires 24 hours advance notice for all cancellations. Call 555-555-5555 to reschedule.
  4. Appointment Reminder: 90 Hot Stone Massage at [Appointment Time] on [Appointment Date] with [Masseuse Name]. Reply 1 to Confirm or 2 to Reschedule.

Find more spa appointment reminder examples here.

Nail Salon Appointment Reminders

  1. You are scheduled for a pedicure and manicure on [Appointment Date] at [Appointment Time] at Pretty Nails. Please choose your nail color when you arrive. Gratuity paid in cash is preferred. Call 555-555-5555 to reschedule.
  2. Appointment Reminder: Pedicure at Nice Nails on [Appointment Date] at [Appointment Time]. Reply 1 to Confirm or 2 to Cancel or 3 to Reschedule.

Personal Training Session Reminders

  1. Don’t forget about our training session tomorrow at [Appointment Time]! I’ve got a fun workout planned. To reschedule, text me at 555-555-5555
  2. Hey [Client Name], just a quick reminder from Bodies By Montana about your fitness consultation on [Fitness Appointment Date] at [Appointment Time]. Looking forward to helping you hit your goals. Reply 1 to Confirm or 2 to Reschedule.
  3. Reminder: You have a personal training consultation with [Trainer Name] at Gym Fit, [Location Address], on [Appointment Date] at [Appointment Time]. To reschedule, call 555-555-5555.
    Please check in at the trainer’s desk today 15 minutes before your fitness consultation appointment with [Trainer Name]. Bring your water bottle and a towel. See you then!

Counseling Appointment Reminders

  1. [Patient Name], we look forward to seeing you for your session with Dr. Brown at The Wellness Clinic tomorrow at [Appointment Time]. Please arrive 15 minutes early and a copy of your insurance.
  2. [Patient Name], this is a friendly reminder of your session with Dr. Lewis on [Appointment Date] at [Appointment Time]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.
  3. Reminder: 1-Hour Session with Dr. Daley on [Appointment Date] from [Start Time] to [End Time]. Our Eastside clinic is located at [Location Address]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.

Family Therapy Appointment Reminders

  1. The [Last Name] Family has an appointment with Dr. James on [Appointment Date] at [Appointment Time]. Please ensure you arrive 15 minutes early. Free parking is available in Garage B. Call 555-555-5555 to reschedule.
  2. Reminder: 1-Hour Session at [Appointment Time] on [Appointment Date] for the [Last Name] Family at Well Minds Clinic located at [Location Address]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.
  3. Just a quick reminder about your appointment at Happy Family Counseling on [Appointment Date] at [Appointment Time]. Reply 1 to Confirm or call 555-555-5555 to reschedule.

Find more family therapy appointment reminder examples here.

Marriage Counseling Appointment Reminders

  1. Hi [Patient Name], you and [Partner Name] are scheduled for a 1-Hour Session with Dr. Whaley at [Appointment Time] on [Appointment Date]. Bring a copy of your insurance. Please call 555-555-5555 to reschedule.
  2. Reminder: 1-Hour Session scheduled with Dr. Horton at Well Minds Therapy on [Appointment Date] at [Appointment Time] for [Patient Name 1] and [Patient Name 2]. Please remember that we require 24 hours advance notice for all cancellations. Respond ‘Yes’ to Confirm.
  3. You are scheduled for a session with Dr. Glover at [Appointment Time] on [Appointment Date]. Please remember to complete your Enneagram test as well your couple questionnaire prior to our appointment. Fall 555-555-5555 to reschedule.

Find more marriage counseling appointment reminder examples here.

CPA & Tax Preparation Appointment Reminders

  1. Reminder: Appointment with Meyer and Meyer’s Accounting Services on [Appointment Date] at [Appointment Time]. Please bring all of the documentation requested in the checklist provided via email. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule
  2. Your tax preparation appointment is scheduled for [Appointment Date] from [Start Time] to [End Time] with Susie Brown, CPA located at [Office Location Address]. Reply 1 to Confirm.
  3. Appointment Reminder: [Appointment Date] at [Appointment Time] at Baylor, Hoggs and Bishop LLC located at [Office Address]. Free parking is available in the attached lot. Reply 1 to Confirm or call 555-555-5555 to reschedule.
  4. Hi [First Name], your quarterly account review is on [Appointment Date] at [Appointment Time]. I will provide a full printout of your bookkeeping records. Please come to our new office located on the 3rd floor at [Location Address]. Reply 1 to Confirm or 2 to Cancel.

Find more CPA & Tax Preparation Appointment Reminders examples here.

Frank Cort Avatar

Frank Cort

—

Founder

Hi, I’m Frank Cort, Apptoto founder. I’m a software programmer, most recently from Yahoo via Xobni, an email data-mining software company recently acquired by Yahoo. As a serial entrepreneur, I identify personally with professionals trying to improve, manage, and grow their business. My goal is to simplify and automate appointment reminders and messaging for appointment-based professionals to reduce no-shows, decrease costs, and increase revenue and profit.

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